Compliance
Evidence that actively steers.
Every supplier comes with a current approval status. demtrik flags expiring evidence with lead time and blocks automatically when a record expires.
What the module solves
We know everyday work between certificates and deadlines.
3 systems
Searching before audits
Before
Certificates sit in mailboxes, folders or Excel lists. When an audit is coming up, days of searching begin.
With demtrik
All evidence is linked per supplier and batch. Nothing has to be searched for before an audit, and individual records go straight to customers or auditors as a PDF.
0 warnings
Unnoticed expiry dates
Before
Expired certificates only come to light when the customer asks or the auditor finds the gap.
With demtrik
Automatic reminders with lead time. Gaps are closed before a certificate expires.
10 min
Certificate checks
Before
Checking the certificate number by hand, the GGN for example, means switching systems for every case.
With demtrik
Automatic validation: certificate validity is cross-checked directly in the system and during the scan.
1 email
Error-prone email blocks
Before
A supplier block is sent by email and entered into the ERP by hand. Until then, produce slips through unchecked.
With demtrik
If evidence is missing, the system sets the status to “blocked” automatically and prevents blocked produce from being accepted.
0 overview
Approval status
Before
Who may deliver today and who may not can only be looked up supplier by supplier. And whether someone was approved at the time of a delivery is hard to prove afterwards.
With demtrik
The approval status of every supplier is visible at a glance, with its history. Even retrospectively it is provable who was approved when.
Features
Organisation profile
Everything about an organisation in one place: requirements, evidence, history. Suppliers, logistics providers and service partners sit in the same structure.
Approval and block
One status per organisation: approved or blocked. It applies everywhere and prevents blocked produce from being accepted.
Automatic expiry reminders
Lead times are freely definable. The notification goes to the QA team, which passes it on to purchasing or the supplier where needed.
Certificate checks against the databases
Numbers and validity are matched automatically against GLOBALG.A.P., BRCGS and TRACES, without switching portals.
Contracts, certificates and packaging documents
Every type of document sits on the organisation, archived audit-proof and versioned traceably.
Build forms and contracts yourself
In the form builder, contracts, self-assessments and creditor letters are put together and sent as a link. The answers come back structured.
Requirements
Retailer standards, ESG requirements and your own criteria are assigned to the organisation, per site where needed. What is missing is visible right away.
Self-service for partners
New certificates can be uploaded through a secure link, without an account.
Screens
Together with Quality
Evidence that reaches all the way to goods acceptance.
Validity during the inspection
As the produce is recorded, the certificate number on the label is matched against the stored data. No switching to another system.
Block before acceptance
If an organisation is blocked, that shows in the inspection before the produce is accepted. No detour via an email to purchasing.
Documents for the audit
Certificates and inspection reports sit together. The search before an audit is gone.
See what demtrik would look like for you.
We show you the platform on your real processes, not on a demo company. 30 minutes, by video or on site with you.
Or email us at sales@demtrik.de
Modular setup. Pricing on request.